Duties and Responsibilities of an Accounts Officer

• 1.Financial Management

  Manage the day-to-day financial transactions of the college. Ensure proper accounting and bookkeeping in accordance with government rules and institutional policies.

• 2. Budget Preparation and Monitoring

  Prepare annual budgets in consultation with the Principal and Management. Monitor and control expenditure to ensure it remains within the allocated budget.

• 3. Maintenance of Accounts Records

  Maintain ledgers, cash books, vouchers, and other relevant records. Ensure timely posting of all financial entries.

• 4. Audit and Compliance

  Prepare financial statements and facilitate internal and external audits. Ensure compliance with audit recommendations and financial regulations.

• 5. Salary and Payroll Processing

  Oversee the preparation and disbursement of salaries, including deductions and statutory contributions (e.g., PF, ESI, TDS).

• 6. Government Grants and UGC Funding

  Handle proposals, utilization, and accounting of grants from UGC, RUSA, State Government, and other funding agencies. Submit utilization certificates and audit reports as required.

• 7. Fee Collection and Monitoring

  Supervise student fee collection, issue receipts, and maintain fee registers. Monitor fee defaulters and report to the Principal.

• 8. Vendor Payments and Procurement Support

  Process and record payments to suppliers and service providers. Ensure all procurement transactions comply with financial procedures and institutional policies.

• 9. Reporting and Financial Advice

  Provide timely financial reports to the Principal, Management, and relevant authorities. Offer financial advice on college development projects and funding opportunities.

• 10. Coordination with Government and Regulatory Bodies

  Liaise with treasury, bank officials, and other government departments related to college accounts.

• 11. Team Supervision and Training

  Supervise accounts staff, assign duties, and ensure accuracy and discipline in financial tasks. Guide junior staff on changes in accounting procedures or government orders.

• 12. Confidentiality and Integrity

  Maintain high levels of confidentiality and ensure ethical handling of all financial matters.